Curriculum Management System (Akari): frequently asked questions
- Using the system
- Proxies and User Rights
- Existing Processes
- Notifications and Alerts
Will two people be able to work on the same unit (or course) at the same time?
Multiple people can be assigned contributor rights, to allow them to view and edit the same unit, and submit the draft unit for approval. The same is true for courses and components. The system will prevent multiple people from editing simultaneously, however, you will need to make sure you save and exit the study package after you have finished with it.
What is the level of integration with Student One?
Integration in 2016 is limited to the study package coordinator information associated with study packages in Student One. This information is imported from Student One and Alesco. Akari to Student One integration is in planned scope for 2017.
What is the source of truth until the integration is automated with Student One for study package information?
Akari will be the “source of truth” for the approved study package information. This information will be updated manually into Student one till an automated integration has been developed as part of planned scope in 2017.
What is a component?
A component is a major, minor, stream or MOOC series. A component in Akari is any study package that contains a structure and may be part of another study package’s structure (ie both parent and child).
The average weekly tuition pattern doesn’t calculate correctly
This requires configuration in Akari which could not be scheduled prior to Release 1. This is something that will be addressed by Curtin prior to Release 2.
Are availabilities in Akari integrated with Student One?
No, approved offerings have been brought over into Akari from Student One to assist with curriculum planning. These offerings should indicate the location, study period and attendance mode that units, courses and components may be offered in.
Why do the requisites appear differently in Akari and Student One?
Akari holds currently approved and active study packages within its requisite list, whereas Student One holds the currently approved and active study packages along with all relevant replacements and equivalents.
Why can’t I see a link to my unit/course on the dashboard?
Study Package Coordinator details are imported directly from the main study package screen in Student One. If you are not listed as the coordinator, you will have to ask the person who is listed to add you as a contributor.
Why can’t I see “Assignment” etc. in the assessment task drop-down?
Assessment tasks should be made clear in the task name given. Assessment requirements and expectation often come up as problematic in eVALUate results, and generic terms should be avoided for this reason.
The assessment task list is determined in consultation with the Course Design team. We recommend getting in touch with Course Design to determine if the Akari list should be updated, or if there is an existing task that could be used.
Can I assign my own level of thinking?
Yes. While the system will offer suggestions for appropriate levels of thinking based on the verb used, this is ultimately an academic decision that resides with the unit coordinator. Ensure you assign the LOT after entering the ULO, as the system will provide default mapping of LOTs whenever the text field is edited.
Will availabilities and timetabling be managed within Akari?
No, availabilities and timetabling will still be managed within Student One. Availabilities and timetabling are considered to be about course delivery, rather than course design, and are therefore best placed within the Student One system.
Proxies and User Rights
Who is an appropriate proxy/delegate for the approval roles in the Akari system?
The Head of School is listed in the Course Approval and Quality Manual as the person with the authority to endorse all changes and new developments within their school. The Head of School would normally delegate this authority to the School Business Manager (for resourcing decisions) and/or the Director of Learning and Teaching or Associate Dean of Learning and Teaching (for curriculum decisions).
The Dean of Learning and Teaching is the approver for all Faculty level changes, including those at Level 1. The proxy/delegate for this role could be another academic who would normally take on the approval role for the Dean of L&T in their absence (such as a Dean of Students) or an administrative assistant of the Dean of L&T who would record the formal resolution of the Dean L&T.
Why does Akari need a coordinator for a major, minor or stream?
Without a study package coordinator listed in Student One, no one is automatically authorised to make changes to a particular study package. Where a separate coordinator does not exist for a particular study package, such as a stream, minor, thesis or cross-institutional unit, the relevant Course Coordinator or Head of School should be entered into Student One to ensure the study package can be edited and changed through the online approval process.
Can we interact directly with Akari to reduce the size of the Faculty and Central Courses Committee agendas?
It would certainly be possible to interact directly with the Akari system to review and approve study packages in committees in real time, but there are a few important prerequisites that would need to be put in place by early 2017.
As the Akari users are linked to the Alesco staff details, we need to ensure that separate log-ins for the student representatives on these committees can be created and maintained directly in the Akari system. We also need to ensure that all academic users can view the study packages that are under review in their faculty, otherwise committee members would not have the visibility required to review the study packages prior to the committee meeting.
We hope to address these issues in the second release in 2016, in time for the 2017 Faculty and Central Courses Committees.
Will this speed up the approval process?
We anticipate that the use of the Akari system will result in a more timely approval process, by moving curriculum development support and quality assurance checks to the initial drafting stage of the approval process.
In the short term, Akari is unlikely to have an impact where committee deadlines and meeting dates result in delays. In the medium term, deadlines and meeting dates may be able to be changed if Akari provides efficiency benefits in agenda collation, and as processes adapt and change in response to the implementation of the Akari system.
Can we use Akari to develop and review courses with external partners?
All Curtin staff, including University associates, are able to use the Akari system, but it is not available to external users. Therefore, if a staff member from an external partner/body was also a University Associate, they would be able to access the system directly. If they were not University associates, we would not be able to give them access to the Akari system, but you would be able to generate PDF reports of the study packages at all approval statuses (including draft) and collaborate offline.
Changes are recommended by the school board/committee in my area, can this be accommodated within Akari?
Yes, if a change would normally be recommended by a school board or committee instead of the Head of School this can still continue after Akari implementation. The resolution of the school board should be recorded in the status log.
Notifications and Alerts
Can Inter/intra-faculty notification and approvals be managed through Akari?
CAutomatic notifications will be part of the second release of Akari in 2016. Development work is underway to ensure that a list of relevant stakeholders can be provided at a study package and owning organisational level.
Will alerts and notifications be sent to those who are required to review and/or approve the changes?
Alerts and notifications are built into the Akari system and will be automatically generated when staff who are involved in the approval process are required to action items within the Akari system. Due to the high number of study package changes that will be made in the system, the project team is working closely with the Akari developers to ensure that this notification is appropriate and does not spam the users of the Akari system. Notifications are expected to be released as part of the second release of Akari in 2016.