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Curtin University

Curriculum Management System (Akari): frequently asked questions

 

 

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See the live Akari environment.

See the practice (test) Akari environment. Users should be aware that the test environment is using for training and testing purposes only, and changes made in test will not be submitted or approved through the course approval workflow.

Staff Users

  1. Enter your staff number and Alesco password
  2. Click ‘Log in’

Student Users

Student Representatives on the Faculty and University Courses Committees use their University Associate access within Akari

  1. Enter your University Associate number and Alesco password
  2. Click ‘Log in’

 

Users update their personal email notification settings in the My Account section.

  1. Navigate to My Account using the logo in the top-right corner
  2. In the Accounts Page select the Settings tab
  3. Against the Email Notification Preference select “system default”, “immediately”, “daily” or “weekly”
    1. System default is currently set to daily, but may be changed by the system administrator
    2. Immediate emails are set to a 5 minute trigger
    3. Daily emails are triggered at 6 am daily
    4. Weekly emails are triggered at 5 am on Friday mornings
  4. Click Save

 

Users are also able to search for study packages by clicking on “All Units”, “Component search” or “All Courses” from the dashboard’s main tabs. The search screens for units and courses will allow for searching by multiple fields, and ordering the search results by clicking on the relevant column heading.

If no search terms are entered, all courses (or units or components) at all statuses will be returned. Do not use the Unit ID or Course ID options to search for a User Defined Code – in units search for UDC and in courses search for Code. The course and unit search results can be rearranged by clicking on the column headings to arrange by:

  • UDC
  • Name
  • Version
  • Effective Date
  • Status
  • Creating and Editing Drafts


    System validation is applied to guide changes and developments in system. System validation is applied at the point of submission, and will check to against several fields and data elements.

    Units will be prevented from submission unless:

  • All assessments add up to 100%
  • The assessment breakdown matches the detailed assessment tasks
  • Each assessment addresses at least one unit learning outcome
  • Each learning outcome is assessed at least once
  • Mandatory fields are completed
  • The user defined code matches the system validation that is applied in Student One, including the year level (refer to the Study Packaging Coding and Naming Conventions)
  • Courses and Components will be prevented from submission unless:

  • The user defined code matches the system validation that is applied in Student One
  • Mandatory fields are completed
  • Additionally, Courses and Components must have an approved version for all units before the course/component can be approved.
    If you attempt to submit a change that does not meet the system validation requirements, an error message will be generated in the submission pop-up box.

    As part of Release 2, the following policy rules around assessments, obtained from the Assessment and Student Progression Manual, have been built into the system.

    • A unit has a maximum of four (4) summative assessments
      • A summative assessment is defined as an assessment task that has a percentage or is pass/fail
    • Each examination does not exceed 50% of the total final unit grade
      • An examination is defined as an assessment task that has an Assessment Classification Level 1 category of “Examination” and includes tests and eTests, as well as exams
    • Group assessments are capped at 35% of the total final unit grade
      • A group assessment is defined as an assessment task that has a student role of “Group” or “Pair”.
      • The total percentage across all assessment tasks cannot exceed 35%
    • Non-invigilated eTests cannot exceed 50% of the total final unit grade
      • A non-invigilated eTest is defined as an assessment task that has an Assessment Classification Level 2 of “eTest” and an Assessment Classification Level 3 of “Non-invigilated”.

      These policy rules rules are validated on submission of the unit, and a unit will be prevented from submission if it is in breach of these policy rules. Schools are required to seek a formal exemption to the Assessment and Student Progression Manual, following the approval process outlined in that policy. Once the formal exemption is recorded in Akari, the unit can be submitted for approval.

       

    All study packages must have at least one availability to be submitted for approval.

    1. Click Manage Availabilities in the Action Menu Pop-up
    2. Press the Green plus button to enter a new availability
    3. Enter the information required for planning and resourcing purposes
      1. For units: Enter the Location, Attendance Mode and Teaching Period that the unit will be offered in (set Liability Category, Load Category and Study Mode to All)
      2. For components and courses: Enter the Location, Attendance Mode, Load Category and Teaching Period that the course/component will be offered in (Set Liability Category and Study Mode to All)
    4. Click on the Green Tick to add the availability
    5. Repeat steps 2-4 for all variations on the availability information

     

    Staff associated with study packages can be entered directly in Akari, or entered into Student One and fed into Akari. Staff must be associated with the study package to be able to view and edit drafts.

    Adding Other Staff to Akari – Units and Courses only

    1. Navigate to My Draft Units or My Draft Courses and click on the relevant study package to bring up the Action Menu Pop-up
    2. Select the Edit to enter the unit or course editing screens
    3. Navigate to Other Staff in the Main tab and click on the word Edit
    4. The Other staff details will expand into a table. Click the Add User button at the base of the table to search for additional staff
    5. Enter the first or last name or the staff ID of the relevant user in the search bar, and click Add to add them to the list of staff.
    6. Click Save Unit or Save Course to save the changes
    7. Repeat steps 5 – 6 for all new users.
    8. To delete a user, click on the red cross against their name in the Other Staff table

     

    Adding Coordinator Information to Student One
    Detailed information about updating coordinators in Student One can be found in the Student One Manual. A subsection of relevant information is replicated here for ease-of-use purposes only.

    1. Open the Study Package Coordinator Update Window and enter the appropriate Study Package Code or search for the relevant study package. Click Retrieve
    2. Enter the Staff ID of the relevant staff member in the column Controller Staff ID, on the same line as Ownership
    3. Click Save

    Adding Coordinator Information to Akari

    1. Navigate to My Draft Units or My Draft Courses and click on the relevant study package to bring up the Action Menu Pop-up
    2. Select Manage Coordinators to bring up the coordinator pop-up window
    3. Click Add New Coordinator to bring up User Details
    4. Enter the first or last name or the staff ID of the relevant user in the User search bar
    5. Enter today’s date in the start date field, and click Add to add the new coordinator
    6. Changes are automatically saved. Close the window by clicking Close

     

     

    Each unit must have at least one unit learning outcome, and all unit learning outcomes must be assessed by at least one assessment. These will be mapped to the course learning outcomes in their linked courses and components. It is advised to enter unit learning outcomes before entering the unit assessments.

    Adding learning outcomes

    1. In the “Outcomes” tab, click Add New Learning Outcome
    2. In the expanded window, enter the text of the new learning outcome.
    3. Include the Course Learning Outcomes addressed and the Level of Thinking at the end of the outcome
    4. Depending on the first word that is used, Akari may offer suggestions for mapping to a level of thinking. Once the full outcome has been entered, select the most appropriate level of thinking by ticking on the checkbox against the thinking level. Only one thinking level should be entered
    5. Click Add to apply the unit learning outcome, and Save Unit to save the changes
    6. Repeat steps 1-5 for all unit learning outcomes

    Assessments are entered as individual tasks, and validation is applied to ensure that the assessments address all learning outcomes and that the total percentage is 100%.

    Adding assessment tasks

    1. In the Assessment tab, click “Add Assessment”
    2. In the expanded window, enter details of the assessment as follows:
      1. Assessment Classification Level 1: use the AQP Classification Level 1 for the assessment or “Not yet determined” if unknown.
      2. Assessment Type: Select an appropriate assessment type from the drop-down or “Not yet determined” if no assessment type is appropriate
      3. Assessment Description: This is the text that will be entered into Student One and exported into the Unit Outline Builder. Please be concise.
      4. Non-Marked: This box must be ticked if the assessment is either 0% or pass/fail. Ticking this box removes the % of Total Mark field. (Note: if all assessments are pass/fail in a pass/fail unit, the first assessment must be listed as 100% with pass/fail ticked)
      5. % of Total Mark: If the assessment is not ticked non-marked a number between 1 and 100 must be entered in this field.
      6. Week Due: Use “Not Yet Determined” if you do not wish to record the week due
      7. Learning Outcomes: Learning Outcomes should be added before assessment tasks are entered, as each assessment must address at least one unit learning outcome, and all unit learning outcomes must be assessed by at least one assessment. To link a learning outcome to an assessment, tick the check box against the relevant unit learning outcome(s).
      8. Assessment Classification Level 2: use the AQP level 2 classification for the assessment, or “Not yet determined” if unknown
      9. Assessment Classification Level 3: use the AQP level 3 classification for the assessment, or “Not yet determined” if unknown
      10. Role: this field indicates if the student is working individually, in pairs or in groups for the assessment task
      11. Pass/Fail: this checkbox is ticked if the assessment task is pass/fail (refer to information against the non-marked field for more information)
      12. Assessor: indicate who will assess the task, or use “not yet determined” if unknown
      13. Feedback Type: indicate how students will receive feedback or leave blank if unknown. The following options are available: Annotated script, grade, mark, rubric, verbal, group report, individual email, peer feedback, specific feedback sessions, other electronic means, audio feedback, audio/video, self feedback
      14. Work Integrated Learning: Enter the Work Integrated Learning level for the assessment task or leave as “Not Yet Determined” if unknown
      15. Assessment Difficulty: Not in use, leave as not yet determined
      16. Central Admin: Tick this box if the assessment task is a final exam that needs to be centrally scheduled
      17. Language Proficiency: Enter the English Language Proficiency level for the assessment task, or leave as “Not Yet Determined” if unknown.
    3. Click on the tick to apply the assessment task and then click on Save Unit to save the changes
    4. Repeat steps 1-4 for all assessment tasks

     

     

    Calculating the assessment breakdown

    1. Enter the sub-totals recorded for each Assessment Category type in the assessment breakdown field for that category type.
    2. The percentage will change to grey as each field in the assessment breakdown is updated to match the totals and subtotals of the assessment tasks.
    3. Once all of the percentages have changed from red to grey, the percentages are calculating correctly and validation around assessment calculations has been satisfied.
    4. Click Save Unit to save the changes

    Tuition patterns for the main offering should be entered into Akari for resource planning purposes, but the source of truth for timetabling remains the Student One availabilities.
    Adding tuition items

    1. In the “Tuition Pattern” tab, click Add Tuition Item
    2. In the expanded window, leave Delivery Type as Full Time and Contact Type as Not Set
    3. Change the tuition pattern type to the appropriate teaching activity type and enter a description if required
    4. Enter the contact hours in hours
    5. Enter the frequency for the activity type (ie if it is offered twice per week, select Weekly (2 times))
    6. Click on the green tick to enter the activity type and click on the Save Unit button to save the changes
    7. Repeat steps 2-6 for all activity types

    NOTE: If you have one one-hour lecture per week and one two-hour lecture per week, please set these up as two separate tuition items, like you would with the availabilities.

     

     

    Requisites for units, components and courses are found in the Dependencies tabs in the editing screens. Units have additional options for setting up requisites, but the instructions below for setting up equivalents and replacements can be used for all study package types.

    Setting up prerequisites

    1. In the Dependencies tab, click on the Plus button under requisites.
    2. Enter either the (partial/full) code or title (change the entity type or status if required) and press search
    3. Select the relevant unit(s), and change the dependency type to Prerequisite
    4. Click on the green tick to select the prerequisite(s) and click Save unit to save the changes

    Steps 1-4, above, are applicable to the following types of dependencies:

  • Prerequisite
  • Concurrent Prerequisite
  • Co-Requisite
  • Anti-Requisite
  • Equivalent
  • Replacement
  • Alternate Prerequisites are set up using the following steps.

    Setting up alternate prerequisites

    1. Enter the first prerequisite (or concurrent prerequisite) following steps 1-4, above.
    2. Press the red plus button that is located against the prerequisite line in the requisites table
    3. Enter either the (partial/full) code or title (change the entity type or status if required) and press search
    4. Select the relevant unit(s) and click on the green tick to select the alternate prerequisite(s)
    5. Click Save unit to save the changes

     

     

    Course and Component Structures are found across the Study Plan and Structure List tabs. Core units are set up in the Study Plan tab only. Elective units are set up in the Structure List tab only. All other unit links will require set-up in both the study plan and structure list tabs. Structures need to be set up before mapping and awards can be assigned.

    Setting up core units

    1. Go to the study plan tab and press the plus button to add new units
    2. Enter either the (partial/full) code or title and press search.
    3. Select the relevant units), and change the delivery type to core
    4. Enter the year and the study period and click on the tick to add the unit(s).
    5. Repeat steps 2-4 for each core unit in the structure (see separate instructions for alternate cores)

    Setting up options lists

    1. Go to the structure list tab, and press the plus button to create a new structure list
    2. Change M/E to “Option” and the Title to “Optional units in [Year X, Semester X]” (change highlighted text to the relevant year and semester
    3. Enter the number of credits for the options list in the MIN and MAX
    4. Enter the minimum number of units and maximum number of units in the Units MIN and MAX field (ie this might be one, or it might be at least one, at most two)
    5. Press the tick to save the option list
    6. Go back to the study plan tab and press the plus button to add new units
    7. Enter either the (partial/full) code or title and press search.
    8. Select the relevant unit(s), and change the delivery type to option and select the structure list created previously
    9. Enter the year and the study period and click on the tick to add the unit(s).
    10. Repeat steps 7-9 for each optional unit in the structure

    Setting up lists of alternate cores

    1. Go to the structure list tab, and press the plus button to create a new structure list
    2. Change M/E to “Alternate Core” and the Title to “Alternates to [SPK, Title]” (change highlighted text to the code and title
    3. Enter the number of credits for the structure list in the MIN and MAX
    4. Enter the minimum number of units and maximum number of units in the Units MIN and MAX field (ie this might be one, or it might be at least one, at most two)
    5. Press the tick to save the list
    6. Go back to the study plan tab and press the plus button to add new units
    7. Enter either the (partial/full) code or title and press search.
    8. Select the relevant unit(s), and change the delivery type to alternate core and select the structure list created previously
    9. Enter the year and the study period and click on the tick to add the unit(s).
    10. Repeat steps 7-9 for each alternate core in the structure

    Setting up lists of recommended electives

    1. Go to the structure list tab, and press the plus button to create a new structure list
    2. Change M/E to “Recommended Electives” and the Title to “Recommended electives in [Year X, Semester X]” (change highlighted text to the relevant year and semester
    3. Enter the number of credits for the structure list in the MIN and MAX
    4. Enter the minimum number of units and maximum number of units in the Units MIN and MAX field (ie this might be one, or it might be at least one, at most two)
    5. Press the tick to save the list
    6. Go back to the study plan tab and press the plus button to add new units
    7. Enter either the (partial/full) code or title and press search.
    8. Select the relevant unit(s), and change the delivery type to recommended elective and select the structure list created previously
    9. Enter the year and the study period and click on the tick to add the unit(s).
    10. Repeat steps 7-9 for each recommended elective in the structure

    Creating an elective slot

    1. Go to the structure list tab, and press the plus button to create a new structure list
    2. Change M/E to “Elective” and the Title to “Electives in [Year X, Semester X]” (change highlighted text to the relevant year and semester
    3. Enter the number of credits for the structure list in the MIN and MAX
    4. Enter the minimum number of units and maximum number of units in the Units MIN and MAX field (ie this might be one, or it might be at least one, at most two)
    5. Press the tick to save the list

    Deleting units and structure lists in the structure

    1. Go to the study plan tab and enter the year to bring up the partial structure
    2. Click on the cross at the end of the relevant line to remove the unit from the structure
    3. If the unit is associated with a structure list, all relevant lines must be deleted before the structure list can be deleted
    4. Go to the structure list tab and click on the cross at the end of the relevant line to remove the structure list (this will appear as a crossed out circle x until all relevant lines are removed in the study plan tab.)

    Remember to save your changes regularly to ensure that they are not lost.

     

    Courses and Components show the mapping of unit (or component) learning outcomes to course (or component) learning outcomes. This mapping should be applied after all learning outcomes have been determined.

    1. Enter at least three digits of unit titles/codes in the Filter (use the Study Plan to determine the structure) to bring up a partial structure
    2. Course Learning Outcomes are linked one-by-one to the Unit Learning Outcomes in the unit. Select the box in LO1 against the first unit to bring up a list of unit learning outcomes in the unit.
    3. In the pop-up that appears, tick any unit learning outcome that corresponds to the course (or component) learning outcome, based on the mapping provided in the text.
    4. Click Close when finished
    5. Repeat steps 2-4 for each learning outcome and unit in the structure.

     

    Courses show the mapping of course learning outcomes to professional competencies. This mapping should be applied after all learning outcomes have been determined. The competency framework must have first been set-up in system. Please contact Courses Management to ensure that the competency framework has been added to Akari.

    Associating courses to professional bodies

    1. Select Professional Body of Accreditation from the Action Menu Pop-up
    2. Click on the Green Plus button to add a Professional Body.
    3. Select the relevant professional body from the drop-down list and enter at least the Valid From date
    4. Enter any other information about the course accreditation
    5. Click on the Green Tick to save the Professional Body Association.

    Mapping Course Learning Outcomes to Professional Competencies

    1. Once a Professional Body has been assigned to a course, the Competency Mapping tab will appear in the editing screens.
    2. Navigate to the Competency Mapping tab, and select the relevant competency framework against each Course Learning Outcome
    3. In the pop-up that appears, tick any professional competency that corresponds to the course learning outcome
    4. Click Close when finished

    Repeat steps 2-4 for all course learning outcomes and all competency frameworks associated with the course.

    After the course structure has been set-up, the awards for the course can be assigned in the awards tab.

    Setting up principal awards

    1. Go to the Awards tab and click on the final year
    2. In the Year Award, select the relevant award type from the drop-down.
    3. If the course is only available as an intermediate award (ie it is an exit award only), “Is Intermediate Award” should be changed to “Yes”.
    4. Enter the course code and name of any intermediate awards into the Intermediate Award (Specific) field.
    5. If this course is an intermediate award of another course, enter the course code and name of this course into the Award Pathway text.
    6. Click Save Course

     

    Setting up intermediate awards

    1. Go to the Awards tab and click on the relevant year (ie if you are assigning a Graduate Certificate/Diploma as an intermediate award of a Masters, this would be Year 1 rather than Year 2).
    2. In the Year, Search for the name of the intermediate award
    3. In the Year Award, select the relevant award type from the drop-down.
    4. Change “Is Intermediate Award” to “Yes”.
    5. Click Save Course

     

    Submitting, Revising and Approving Changes


    All study packages will have a rationale for the change entered by the initiator of the change.

      • When you create a new copy, new study package or new version, you will be prompted to enter a rationale for the change. This first rationale should explain the reason for the change being made (ie Evaluate results suggest that the group assessment does not adequately prepare students for the case study assessment).
        • This will appear as the first line in the status log.
      • In the editing screens, there is a rationale/extra information box in the final tab. This field should be used to indicate discussion and consultation that occurred during drafting (ie Director L&T suggested updates to the unit learning outcomes in response to the assessment updates requested by the U.C.)
      • In the editing screens, there is an intent of change field that will appear as a pop-up when you first view the unit. This data field can be edited, but will not appear in the status log.
      • When the change is submitted, the submitter will be provided with a final opportunity to enter a rationale in a pop-up box. This final rationale should explain what has changed.
        • This will appear as the second line in the status log.

     

    The following steps should be undertaken to recommend or reject a study package, at each approval status.

    Head of School Endorsement

    1. The Head of School (or nominee) navigates to the “My submitted units” “My submitted components” and “My submitted courses” links on their dashboard
    2. Left click on each submitted unit, course and component to bring up to the action menu pop-up, and click either “view” or “download” to bring up the report
    3. Look at the discussion notes and administration notes to see the rationale for change, and what consultation occurred during drafting. The specific changes should also be articulated in these sections.
    4. If the changes should be recommended/endorsed, the Head of School or nominee clicks “Set to Endorsed”. They should indicate in the pop-up that appears any notes about the approval, including if the change should be sent to the Faculty Courses Committee or Executively signed off.
    5. If there are further changes or clarification that the Head of School or nominee requires prior to recommending the change/development, they should click “Set to Draft”. In the pop-up that appears, indicate the specific changes that are required prior to recommendation.

    Dean of Learning and Teaching Review

    1. The Dean of Learning and Teaching (or nominee) navigates to the “My endorsed units” “My endorsed components” and “My endorsed courses” links on their dashboard
    2. Left click on each endorsed unit, course and component to bring up to the action menu pop-up, and click either “view” or “download” to bring up the report
    3. Look at the discussion notes and administration notes to see the rationale for change, and what consultation occurred during drafting. The specific changes should also be articulated in these sections.
    4. Depending on whether the change is faculty approved or centrally approved, the Dean of Learning and Teaching will either have the option to recommend (centrally approved) or approve (faculty approved) the changes
      1. If the changes should be recommended, the Dean of Learning and Teaching or nominee clicks “Set to Reviewed”. They should indicate in the pop-up that appears any notes about the recommendation, including if the change was sent to the Faculty Courses Committee or Executively signed off.
      2. If the changes should be approved, the Dean of Learning and Teaching or nominee clicks “Set to Approved”. They should indicate in the pop-up that appears any notes about the approval, including if the change was sent to the Faculty Courses Committee or Executively signed off.
    5. If there are further changes or clarification that the Dean of Learning and Teaching or nominee requires prior to recommending or approving the change/development, they should click “Set to Draft”. In the pop-up that appears, indicate the specific changes that are required prior to recommendation.

    Troubleshooting


    If you are not listed as the coordinator or member of other staff, you will not be able to see a draft to be able to edit it. This will be the case even if you created the new draft as a copy of an existing study package.
    Resolution: Contact Courses Management and request that you be added as the coordinator (if a component) or a member of other staff (if a unit or a course).

    If you are listed as the coordinator or member of other staff, but still cannot edit the draft, it might be locked for editing because an affiliated course is going through the approval process. The action menu pop-up will state that there is an affiliated course that is under review. All actions must be taken by administrators to ensure that any future unit changes are reflected in the course.

    Resolution: Contact Courses Management and request
    a) That the unit be submitted with no further changes to allow the course change to progress;
    b) That further changes be made to the unit, and then submitted to allow the course change to progress;
    c) That the course be updated to reflect the latest approved version of the unit; OR
    d) That the course be reverted to draft to allow further editing of units

    If you are listed as the coordinator or member of other staff and affiliated courses are not going through the approval process, but you still cannot edit a draft, you may not have appropriate user rights. This is likely to be the case if the action menu pop-up only shows View, Download, Create a Copy and View Status Log, but you are listed as the coordinator or member of other staff.

    Resolution: Contact Akari Systems Administration and request that your user rights be reinstated so that you can access the draft. Please include details of the draft study package, in case there is another problem that is preventing you from accessing the draft.

       

    If you cannot edit a particular field in a draft, it could be that the field is locked to a particular workflow. Details on which data fields are available in each workflow can be found in the Data Entry Overview section of the Akari User Guide. To determine what type of workflow a study package is on, click on the Action Menu Pop-up.

      • A central change will have the option to Set to Submitted
      • A faculty change will have the option to Set to Submitted AND Upgrade to Central
      • A non-workflow change will have the option to Set to Approved AND Upgrade to Central

    Resolution: If the study package is set to a non-workflow change OR the required field is locked for a central change only, upgrade the change to central.

    Some fields are locked to administrators and cannot be edited by Akari users regardless of the workflow selected. The main example of this is the Administration Notes field, but other fields are also locked to particular users, as outlined in the Data Entry Overview section of the Akari User Guide.

    Resolution: Contact Courses Management, or others as indicated in Akari help text, to update a locked field.

    Some generic text, such as Course Overview (Generic), Course Entry Requirements (Generic) and Course Organisation (Generic), has been built into the system and will automatically populate based on the category type. This text is generic and cannot be changed between individual courses. There are other fields that will be locked from Version 2 onwards, as outlined in the Data Entry Overview section of the Akari User Guide. This text and these fields cannot be edited by administrators, and any errors in the data must be resolved by Akari Ireland.

    Resolution: Contact Akari Systems Administration to raise an error with locked data or generic text.

    Some fields are dependent on other fields, and the options available in a data field will be limited by earlier selections. Refer to the Entering and Changing Data section of the Akari User Guide for details on entering and changing specific fields which have dependencies. If the mapping between fields needs to be updated, this will need to be managed by either the Systems Administrator or Akari Ireland, depending on the field.

    Resolution: Contact Akari Systems Administration to raise an error with linked fields

    Date fields are dependent on the date fields of the previous version, and new versions must have the same or a later effective date than all previous versions. The deactivation date that is selected must also be after the effective date of that version. Normal Akari users will not be able to select the same date as a previous version, but Courses Management can make this change on behalf of the Akari users.

    Resolution: Contact Courses Management to set the effective date of a change to the same date as the previous version.

    Date fields can also prevent submission or approval of a change to a course or a component, which will be shown in an error message. The error message is triggered if the effective date for units/components in a course/component structure is after the effective date of the course/component. This issue arises for study packages that have been migrated over from Student One.

    Resolution: Contact Courses Management and request that they change the effective dates of study packages to allow for the submission/approval of the change, and note the date of first offering in the discussion notes.

    A study package cannot be submitted or approved if mandatory fields are not complete. Refer to the Data Entry Overview section of the Akari User Guide for details on mandatory fields. The error message that is generated will usually (but not always) indicate what mandatory field is incomplete. Look at any error message that is generated by Akari to determine what is preventing submission. In most cases, the error message will be generated on submission, but in some cases, the change will be held up during the approval process due to system validation issues.

    Resolution: Contact Courses Management to update any mandatory fields that cannot be edited by the Akari user.

    Various assessment policy rules will prevent submission unless an approved exemption clause has been added. The Manager of Assessment approves exemptions to the assessment policy, and enters the approved exemption clause into Akari. Refer to the Business Rules section of the Akari User Guide for details on what assessment tasks require an exemption to the assessment policy before changes can be made.

    Resolution: Contact Connie Price with a rationale for the exemption to assessment policy.

    If the action menu pop-up only shows View, Download, Create a Copy and View Status Log, but you believe that you should be able to take action (ie submit, endorse etc), you may not have appropriate user rights.

    Resolution: Contact Akari Systems Administration and request that your user rights be reinstated so that you can action the change. Please include details of the study package, in case there is another problem that is preventing you from actioning the change.

     

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